What you need to know:
Oregon has implemented a cloud-based EDRMS (electronic document and records management system) solution centering on Micro Focus Content Manager (previously known as Records Manager). With 40 government bodies and 2,000 users enjoying the benefits of better management of physical and digital information the system has lowered costs and reduced risk.
The purpose of the EDRMS is to capture and store any paper-based and digital material considered to be a ‘public record.’ These records can range from contracts, transcripts of government proceedings, personnel records to emails and can be in the form of documents, images, audio and video recordings, or older formats such as microfiches and films.
Oregon Records Management Solution (ORMS) enables state agencies, cities, countries, schools, and special districts to access Content Manager as a cloud-based Solution as a Service (SaaS). Oregon was the first US state to issue a cloud-based EDRMS solution.
The rapid adoption of ORMS is a result of the benefits being realized- the first key benefit being the speed with which agencies can locate records.
WebDrawer is also enabling Oregon to make historic material readily available to the public, without needing to make a substantial upfront investment in capital equipment.
The ability to schedule the destruction of documents within ORMS is also enabling the state to reduce the number of obsolete public records it maintains, and in turn, the associated data storage costs legal risks and other liabilities.
The next step for Oregon is to maximize the value of ORMS by implementing it across more public sector agencies.
Value to the UAE Government
A fully integrated, multi-agency records management solution can benefit not only government employees to locate and track records faster, but also end users (citizens) to access public records with ease. In Abu Dhabi, the foundation for a Health Information Exchange system is already being laid down and is set to go live by 2022. Public and private hospitals in Abu Dhabi will share medical records for the first time to cut down on costs, prescription errors and repeat testing. The unified database will link the complete medical data of hundreds of thousands of residents and citizens, giving all doctors access to data from hospital visits and lab tests from any healthcare center.
With various levels of access and one key to access the system- an Emirates ID or a unique code known only to each individual would make for swift access to government forms, marriage and school certificates, applications for various permits and information on various processes all in one verified place.